Contracting management in the Expert System
Register bids of both types (internal and external) including project owners, responsible manager, general consultant, specialized business consultant and means of communication with them (addresses-mobile numbers-e-mail), win auctions and tenders and get projects from owners (clients) with the Expert system that helps you register the texts of summaries of project descriptions and enter items of both types (basic- In addition to attaching documents such as the Commercial Register, building license, and taking down various notes, with many characteristics and features such as the ability to search for a tender with its registration date, texpertly number, status, or owner's name, and printing tenders through ready-made and customizable templates to suit your goals and needs.
The Expert system makes it possible to register raw materials, building materials and finishes in warehouses after their purchase, and then disburse them with permits according to a project and track the movement of their disbursement accurately, and also provides the possibility of recording the purchased materials and transferring them directly to the project and calculating it without storing them.
The system helps you in pricing tenders in detail, by adding direct and indirect expenses such as raw materials, equipment, labor, etc., to the items that have already been created to save time and effort, in addition to calculating the profit margin from each item, and then reaching the final price submitted to the owners including the cost and profit margin, and in case you rely on In order to help you calculate your profits from the project accurately, you can also identify positive and negative deviations in pricing through reports comparing the standard with the scheme by setting an expected and initial cost for each An item and then compare it to the real implementation cost.
Define an infinite number of owners in the form of tree groups and create for each client a file, which includes his personal information (name - address - mobile number - e-mail) and his group whether it is a government, private sector or people (owners), as well as contract items such as discounts, penalties, incentives, bonuses, taxes, insurance, with a variety of reports Such as extracts, account statements, insurances and others.
If the owner agrees to the price offer, the system enables you to create the contract through the price offer, in addition to the date of editing, the status of the offer, its type, the contract number, the initial receipt date, the total contract (value - percentage), the advance of the outstanding amounts, the remaining amounts, the payment dates and the penalty conditions, and then print it and sign it from both parties and start implementing the project.
Manage subcontractors effectively and get the most out of them in the implementation of your project, starting from calculating their cost in tender pricing, concluding a contract with them and assigning various tasks to them, passing through work follow-up, recording expenses in daily entries, making financial payment at intervals, decisions on deductions, business insurances, letters of guarantee, creating temporary extracts, etc., up to the stage of receiving the project and issuing final extracts; As well as creating a file for each contractor that includes contact information (name-mobile number-e-mail) and its subgroup (concrete-building works- The ability to involve more than one contractor in one item or group of items with detailed reports on all stages in which subcontractors participate, such as account statements, balances, extracts and others.
The Expert System records all project movements in daily and accounting entries automatically, whether expenses or revenues and their impact on the Treasury, it also helps you create sub-contractor extract payments and collect owners ' extracts, the accounting unit is integrated with stores, purchases and sales, in addition to a set of detailed reports on all your financial transactions, the system also enables you to issue invoices approved by the Zakat authority And income, Customs and compliant with the requirements of the electronic invoice, attach photos of documents when registering bills of exchange, receipt and others.
The Expert System helps you create all types of extracts, including personal information, project data, items, the percentage of execution for each item, as well as the current value of the executed items, the previous value, the total, in addition to discounts, additions, net dues of exchange or collection and the calculation of the business guarantee for the final extracts.
The analytical reports provided by the system contribute to identifying deviations of your projects from the plan, goals and profits during the implementation stages; enabling you to find out the problem and work to solve it quickly and make the right decisions to ensure the return of the project to the basic plan.
The Expert System is designed flexibly, as only one module can be used according to the organization's goals such as accounting, sales or warehouses, as well as the possibility of using a set of modules that integrate with each other such as warehouses, purchases, sales and accounting, as well as the best option that provides the use of all modules of the system to manage your organization accurately and easily Purchasing units, warehouses, sales, accounting, contracts, reports, etc.; resulting in rational management of your company and increasing your profits.
The Expert System provides a set of detailed reports on all departments and units, including contracting reports that help you manage your company and control all stages of work starting from the creation of tenders and drawing tenders and auctions until the final delivery of the project, such as reports (distribution of the implementation plan-Executive extract-cost comparison-daily extracts-project performance-bids-price offer- Execution scheme-total pricing cost items-position-Contracts-owner's statement of account-additions and deductions to the owner's invoice-subcontractor's statement of account-deductions and additions to subcontractors - Performance Indicators-project performance indicators-time deviation-profitability of projects- Owner's extract - owners 'business insurance balances – balances of contractors' business insurance accounts - detailed contractor's extract-detailed owners ' extract) and many others.
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