Document management and archiving in a system Expert
Get rid of the paper archive that occupies a large area of your organization and preserve documents and documents from damage or loss and save the effort of your employees, through the expert archiving system that supports your company's shift towards digitization according to the vision of the kingdom ٢٠٣٠, it also comes compatible with the Zakat, tax, customs and electronic billing authority, and includes many characteristics and features, as follows:
The Expert System helps you manage the archiving cycle easily, accurately and effectively, starting from identifying the inactive data that you want to archive and dividing it into an infinite number of groups where each group includes relevant data, and then extracting, arranging and storing the data on the system in a way that is easy to recall through it with a quick review of the data to verify its correctness and accuracy.
The system records outgoing and incoming transactions for your organization through it, where it Archives them automatically with the ability to track referral and query movements for each transaction separately, and the archiving process also includes recording all important information about the data such as (sender and addressee - company - degree of confidentiality - access and transmission history - classification) and others.
Create a tree system for archiving data of all types and levels according to the needs of your organization via The Expert System, with the ability to design the main and sub-metadata fields of documents and add endless classifications; which contributes to the assimilation of all data, expand search options and easily recall information.
The system enables you to create centralized archiving of documents, in case your organization has more than one branch, with the ability to access, view and call archived data via the internal network (LAN) or the extended network (WAN).
Define the retention policies of your archived data in accordance with the regulatory or legal requirements of your organization through a seamless system, which enables you to easily determine the time required for archiving and recall data and use it as a legal basis in judicial disputes, especially regarding financial transactions such as purchase or sales invoices, and you can permanently dispose of data that has reached the end of the retention period by The deletion process.
The Expert System allows you to create user accounts for employees with specific permissions, assign tasks to them, and monitor their implementation; in order to help you manage the archive with the ability to grant access to some permissions to specific users and prevent them from others, such as viewing-only permissions, Editing by deleting and adding, or requesting permission for access; enabling you to apply the highest levels of protection for important and sensitive data with The ability to track users through audit trails and records, which contributes to achieving compliance with regulatory requirements.
The Expert System comes with many features and features regarding the search process within the archive and data recall, such as the possibility of using basic or Advanced Search and integration with the barcode or scanner feature in classifying and storing documents, also the ability to add new classifications to expand the recall options and link search templates to users ' permissions, as well as many other methods of- Document number - addressee - issuing authority - responsible employee - word or sentence - notes - date-status) and many others.
The Expert System supports archiving data in all its forms, such as documents, images in all formats, PDF files, office, Autocad, etc., and also allows the possibility of simulating the arrangement and organization of the electronic archive (Virtual) with the real archive (real), which includes (locations-stores-shelves-documents), while providing more than one way to arrange the archived data according to letters, dates, or In addition to applying maintenance and backup procedures to the archive and restoring it in the event of an emergency problem to the system automatically with the possibility of upgrading and updating the program periodically.
The Expert System comes with many features and features regarding the search process within the archive and data recall, such as the possibility of using basic or Advanced Search and integration with the barcode or scanner feature in classifying and storing documents, also the ability to add new classifications to expand the recall options and link search templates to users ' permissions, as well as many other methods of- Document number - addressee - issuing authority - responsible employee - word or sentence - notes - date-status) and many others.
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